16.2 University governance measures
Universities governance measures look at activities around elected representation of university stakeholders on the governing body as well as policy and processes to involve local non-university stakeholders.
Have elected representation on the university’s highest governing body from: students (both undergraduate and graduate), faculty, and staff (non-faculty employees)
UGM has Majelis Wali Amanat (MWA)/Board of Trustees as the highest governing body. As regulated by the Trustee Board’s Regulation Number 4 Year 2014 Chapter 41, the member of MWA consists of the Minister, the King of Kasultanan Ngayogyakarta, the Rector, the general public, and member of the university including faculty, non-faculty employee, and student. The procedure of selecting MWA members is regulated by Rector Regulation Number 1 Year 2016. UGM also has an academic senate which functions to establish policy provide recommendations and monitor academics (Trustee Board’s Regulation Number 3 Year 2021). This senate consists of professors and lecturers from various faculties as well as officers with certain positions.
- About MWA
- Trustee Board’s Regulations Number 4 Year 2014
- Rector’s Regulation Number 1 Year 2016
- Trustee Board’s Regulations Number 3 Year 2021
The election of MWA members is conducted prior to the election of the new Rector. Therefore, for the Rector’s election in 2022, the election of MWA has been done in 2021 and will sit as the MWA members from 2021 to 2026.
MWA members representing student elements are elected for a term of one year and can be re-elected for another term. In 2022, Tugus Trisna Triandana Putra, a student at the Faculty of Agriculture, was elected as a member of the UGM Student Element Board of Trustees (MWA) for 2022 – 2023. He is one of 19 MWA members who carry out the task of formulating UGM general policies. The student element is very important as a component of the academic community in a university, so its role is very strategic, not just as an object but as a subject for developing the university.
In 2022, during the inauguration of the elected Rector, members of MWA attended the event, namely, the Ministers and the King of Kasultanan Ngayogyakarta.
Recognise an independent students’ union
UGM provides a structural organization for students to be involved in a learning governance environment as well as conducting proper organization practices including providing governance input to the university, support for students (e.g. scholarship platform), and organizing social activities (knowledge dissemination, advocacy, service programs, and various forms of community empowerment activities). UGM recognized the Student’s Union pursuant to the Rector’s Regulation No. 1 of 2017. This gives the right to students to establish student unions under the supervision of the Student Affairs Directorate.
Have written policies and procedures to identify local stakeholders external to the university and engage with them
As a part of UGM’s commitment in Education, Research, and Community Services, the University collaborates and engages with various stakeholders, including academic, government, private, professionals, industries, NGO, and community locally, nationally and internationally to achieve and support university and national development agenda. This collaboration is implemented through Rector’s Regulation Number 750 Year 2014 about Guidance of Institutional Collaborations. In addition, to measure the output of collaborations UGM applied an institution development tariff through Rector’s Regulation Number 8 Year 2021 which could function as a monitoring system of the collaboration output.
Ensure that local stakeholders in the university – including local residents, local government, and civil society representatives (which may include groups such as refugee resettlement agencies) – have a meaningful mechanism or for participating in university decision making
Various stakeholders including local government, local private, local civil society representatives and local residents could interact with UGM in various activities and programs that are accommodated and coordinated by the Directorate of Community Service. Some examples are small and medium enterprises in Yogyakarta are UGM stakeholders who are actively engaged with UGM in terms of increasing the capacity of MSMEs. UGM also has a business unit called “PT GMUM” which is engaged in various business sectors. This holding company runs its business unit independently.
Publish the university’s principles and commitments on organized crime, corruption & bribery
As part of its commitment to eradicating corruption and bribery, UGM has established the Center for Anti-Corruption known as PUKAT to systematize the anti-corruption movement by identifying the roles and positions that each element can play.
UGM also commits to eradicating corruption and bribery through the Integrity Zone – Corruption Free Area (ZI/WBK) program. In this program, the Faculty of Engineering has achieved a Corruption Free Area (WBK) predicate and is ongoing to achieve a Clean and Serving Bureaucratic Area (WBBM) predicate.
- UGM Provides Integrity Zone Assistance for 11 Universities
- UGM Faculty of Engineering Receives Integrity Zone Predicate towards a Corruption-Free Area
- UGM Faculty of Engineering Receives WBK Predicate towards a Clean Serving Bureaucratic Area (WBBM)
To regulate bribery and corruption it is mandatory to refuse gifts in any form related to work, other than those that have been determined based on applicable regulations and/or contracts agreed at the beginning (article 10, pg. 5)
UGM also has a reporting system to assure the confidentiality of whistleblowers or a grievance procedure for staff concerning any violation. The reporting system is provided for both internal and external stakeholders.
Have a policy on supporting academic freedom (freedom to choose areas of research and to speak and teach publicly about the area of their research)
In accordance with Article 32 of UGM Trustee Assembly Regulation No 4/SK/MWA/2014, UGM gives academic staff the freedom to conduct education activities, research, discussions, and teachings. UGM recognized the importance of academic freedom to speak and teach publicly about their areas of interest.
It is also regulated in Rector’s Regulation Number 21 Year 2021 (Article 4) that all faculty members must uphold academic freedom, freedom of academic platforms, academic etiquette, and scientific autonomy.
In the field of Education, Academic Policy within the faculty provides related standards and directions with the development and implementation of an integrated learning process based on the principle of academic freedom. For example, these are mentioned in the Senate Decree of Mathematic and Natural Science Faculty Number 1/SF-FMIPA/SK/2020 page 8.
Publish university financial data
In line with UGM’s commitment to openness, UGM provided an audited financial report which is open to the public.
16.3 Working with government
Universities need to demonstrate how they are working with government.
Provide specific expert advice to local, regional or national government (for example through policy guidance, participation in committees, provision of evidence)
In line with UGM’s commitment to education, research, and community services, the University is committed to supporting the government contributes to national, regional, and local development. At the national level, it played a key role in formulating the EBET Bill, offering recommendations on FMD and Covid-19. Locally, UGM facilitated education processes in Kulonprogo and engaged in regional and local initiatives, including Policy Brief submissions and collaboration for strategic development.
National
- Commission VII Holds FGD with UGM Energy Experts to Discuss the EBET Bill
- FGD: The New and Renewable Energy Bill is considered to have not strengthened the growth of the local manufacturing industry
Commission VII DPR RI is drafting the New Energy and Renewable Energy Bill (RUU EBET). Currently, the DPR is still waiting for the Problem Inventory List (DIM) from the government to finalize the bill. The DPR RI Commission VII EBET Bill Legislation Working Visit at the Faculty of Engineering, Gajah Mada University (UGM) was specifically carried out to provide input regarding the EBET Bill. UGM provides input regarding the development of new and renewable energy, if carried out seriously it will be able to foster job creation by growing and developing local manufacturing industries that are able to produce EBT products from within their own country. Don’t let Indonesia use products from outside and end up in debt.
Foot and Mouth Disease (FMD) is a strategic infectious animal disease that has caused quite a stir since early April 2022 and was then declared an epidemic in Indonesia by the Ministry of Agriculture on May 7 2022. In addressing the Foot and Mouth Disease (FMD) outbreak, the Faculty of Veterinary Medicine at UGM suggests a set of measures for control and mitigation. This involves establishing a dedicated task force to halt the virus’s spread through implementing quarantine measures, monitoring and restricting livestock movement, and temporarily closing animal markets.
Indonesia has been facing the Covid-19 pandemic for the last two years which has had an impact on various sectors of life, from families, schools, and workplaces, to society. The government has made various efforts and breakthroughs to minimize the negative impact of the pandemic, such as creating policies related to the new normal through various regulations and rules. Therefore, in this situation, it is important to carry out psychological studies in depth and carefully to provide input for situation analysis and mitigation of the medium and long-term impacts of the Covid-19 pandemic. The Faculty of Psychology has devised policy recommendations, outlined in a policy brief, as a preventative strategy to address the Covid-19 pandemic. This initiative is prompted by the need for psychological analysis and study to understand and mitigate the negative impact of the pandemic.
Regional
POLGOV DPP UGM assisted in the selection for the Gegunung village head examination which was held by the Village Apparatus Selection and Screening Team, Sendangsari Village, Kapanewon Pengasih, Kulonprogo Regency. This collaboration is carried out referring to the Kulon Progo Regent’s Regulation Number 6 of 2021 which requires that the Village Apparatus Selection and Screening Team must involve a third party in preparing exam materials, assessing and correcting exam results.
Local
PSKK UGM collaborated with Bappeda Fakfak Regency, West Papua to prepare a Regional Action Plan for Poverty Reduction for 2022-2027. Fakfak Regency is one of the districts that is classified as a priority area for alleviating extreme poverty.
The Postgraduate School participates in accelerating tourism development to reduce poverty in East Sumba, Central Sumba, West Sumba, and Daya Sumba. This participation was carried out in the signing of a memorandum of understanding between UGM and the Government of East Nusa Tenggara (NTT).
- Policy Brief for Tourism Development in Blora Regency
- Puspar UGM Prepares Tourism Development Master Plan for Blora Regency (Ripparkab), Central Java Province
Preparation of the Blora Regency Tourism Development Master Plan Phase 2 in collaboration with the Blora Regency Dinporabudpar. Blora Regency has a variety of tourism potential and if it is worked on seriously it will provide prosperity for its people. This Policy Brief was prepared based on sources from the Blora Regency Tourism Development Master Plan. The UGM Center for Tourism Studies collaborates with the Blora Regency Youth, Sports, Culture and Tourism Office. Tourism is one sector that is able to drive economic growth strategically. This service sector is believed to be one of the vital development sub-sectors and is an important contributor to creating jobs, preserving the environment and culture, as well as alleviating poverty.
Preparation of Tourism Development Master Plan Documents and Academic Papers and Draft Regional Regulations for the Tourism Development Master Plan of Magelang Regency. This activity carried out between UGM and the Magelang Tourism, Youth and Sports Department, reviewed the Rippar document prepared in 2015, so that current issues and increasingly rapid tourism dynamics could be accommodated in new Rippar policy and program formulations.
UGM is collaborating with Kediri Regency in reviewing the Sri Aji Joyoboyo Cultural Heritage Area (KCB) Masterplan for Kediri Regency. This area was developed into a Menang Village Spiritual and Cultural Tourism Destination with the Petilasan Sang Prabu Sri Adji Djajabaja Spiritual Tourism Area as the main attraction and Menang Village Cultural Tourism and the history of the Kediri Kingdom as a support. It is hoped that the development of KCB Sri Aji Joyoboyo can increase the community’s economic activity from tourism activities without neglecting the area’s function as a spiritual area which is a place of pilgrimage.
UGM is collaborating with the Purworejo Regency Youth, Sports and Tourism Office in preparing the International Class Masterplan and DED Document for Dewaruci Beach. This activity aims to plan development so that Dewaruci Beach is more comfortable to visit so that more tourists come to enjoy the culinary delights and beauty of the beach. This will certainly have an impact on the economic cycle and social welfare.
The Center for Cultural Studies in collaboration with BAKTI Kominfo conducted a study of digital ecosystem solutions that collaborate with MSMEs in Mahakam Ulu, East Kalimantan to expand the market.
The UGM Center for Environmental Studies is involved in preparing the Academic Paper and Draft Regional Regulations for the City of Yogyakarta for 2023 concerning the Implementation of Regional Environmental Protection and Management in the City of Yogyakarta together with the Yogyakarta City Environmental Service. This regional regulation exists to respond to the prevailing legal and environmental dynamics. There are significant substantive changes related to environmental licensing that occurred as a result of the issuance of the Job Creation Law, so adjustments are needed. Apart from that, it is feared that massive development in the city of Yogyakarta will result in environmental degradation and affect people’s welfare.
The collaboration between UGM and the Sleman Regency Government targets the drafting of a Regent’s Regulation on the development of area-based organic agriculture. This is a form of commitment to realizing farmer independence. This academic study is a supporting document for the preparation of the regent’s regulations. The organic area approach is an effort to manage organic farming more effectively and efficiently, both in on-farm and off-farm activities.in
Provide outreach, general education, upskilling and capacity-building to policy and lawmakers on relevant topics including economics, law, technology, migration and displacement, and climate change
UGM is dedicated and actively engaged in educating policymakers in various domains, encompassing environment, law, governance, and technology. These endeavors manifest in training sessions and collaborative involvement, providing facilities for activities like AMDAL, ANDALALIN, and similar initiatives.
The Ministry of Agrarian Affairs and Spatial Planning/National Land Agency (ATR/BPN) together with the UGM Indonesian Mediation Center, held Level II Land Mediation Training. The aim of this training is to increase the competency of State Civil Apparatus (ASN) at the Ministry of ATR/BPN, so that they can have basic skills in land mediation in accordance with applicable procedures and regulations.
UGM’s Center for Environmental Studies provides various trainings to policy and lawmakers. One of the examples is Training on Preparing Environmental Impact Analysis (AMDAL).
The UGM Center for Transportation and Logistics Studies (PUSTRAL) collaborates with the UGM Department of Civil and Environmental Engineering (DTSL) to organize Traffic Impact Analysis Training (Non-Certification). This training provides an opportunity for Government Officials and the Community to find out the process and stages of carrying out a Traffic Impact Analysis.
Policy Paper training aims to increase participants’ competence in preparing policy recommendations. Six types of training are compacted into one for better results, namely Policy Report Writing Methods, Report Writing Methods, Policy Writing/Scientific Writing Methods, Policy Paper Preparation, Policy Report Writing, and Report/Paper Writing Techniques. UGM is the facilitator in the program.
The Yogyakarta City Government, through the Personnel and Human Resources Development Agency (BKPSDM), is holding capacity-building activities for State Civil Apparatus (ASN) related to poverty alleviation programs. UGM is one of the facilitators in the program.
The Papua Province Investment and One-Stop Integrated Services Service (DPMPTSP) took part in Integrity Licensing Training. Various materials regarding criminal acts of corruption, gratification and bribery were presented. UGM is one of the facilitators in the program.
Undertake policy-focused research in collaboration with government departments
UGM is dedicated to proactive collaboration with the government, engaging in research endeavors that furnish essential information, knowledge, and practices beneficial for policy development at the local, regional, and national levels. These collaborative efforts extend to partnerships with entities such as the Ministry of Home Affairs, Manggarai Regency, and Bappedalitbang Paser Regency in East Kalimantan.
Increasing regional innovation is a priority agenda that continues to be promoted by the Ministry of Home Affairs (Kemendagri). This is achieved in various ways. One way is by collaborating with universities to strengthen the measurement of the Regional Innovation Index. The Domestic Policy Strategy Agency (BSKDN) collaborates with researchers at the UGM Faculty of Social and Political Sciences (Fisipol) to partner in the Regional Innovation Index measurement program. UGM researchers will help validate the Regional Innovation Index that has been prepared by the Ministry of Home Affairs. This research is important because innovation cannot be separated from regional public services to achieve Good Governance.
- Visit of UGM PSPPR Partners: Department of Public Housing, Settlement Areas and Land, Manggarai Regency
- Research Activities: Preparation of Housing and Settlement Area Construction and Development Plans (RP3KP) for Urban Areas in Manggarai Regency
- Field Survey: Preparation of Housing and Settlement Area Development and Development Plans (RP3KP) for Urban Areas in Manggarai Regency
- Research Activities: Exposure to Intermediate Report and FGD 2 Work on Preparing RP3KP for Urban Areas in Manggarai Regency
- Research Activities: Exposure to Final Draft Report and FGD Preparation of RP3KP for Urban Areas of Manggarai Regency
The UGM Center for Regional Planning and Development Studies (PSPPR) collaborates with the Manggarai Regency Public Housing, Settlement Area and Land Service regarding the preparation of the Housing and Settlement Area Development and Development Plan (RP3KP) for the Manggarai Regency Urban Area. The purpose of preparing the RP3KP document for the Manggarai Regency Urban Area is to prepare an operational guideline for carrying out activities in the field of housing and residential areas for the regional government. It is hoped that this guideline can provide housing management policies for residential areas for poor and low-income communities, and can also accommodate existing needs and potential developments in needs in the coming years as a form of anticipating problems. Research activities are part of the program in preparing the Housing and Settlement Area Development and Development Plan (RP3KP).
The Regional Development Planning, Research and Development Agency (Bappedalitbang) of Paser Regency, East Kalimantan Province is conducting consultations and coordination regarding the plan to implement a study from the Paser Regency Bappeda which will be carried out in 2023. There are two important points in the collaboration plan, namely related to the study of the master plan document compilers Paser Regency flood control and master planning of the Paser Regency irrigation network. Agricultural prospects in IKN buffer areas and food security in IKN buffer areas can be realized by identifying the characteristics of natural resources supporting food production and preparing thematic maps.
Provide a neutral platform and ‘safe’ space for different political stakeholders to come together to frankly discuss challenges
In adherence to its dedication to education, UGM has established platforms, including discussion forums and seminars, to facilitate engagement among diverse political stakeholders, academics, and the public. These initiatives aim to foster discussions on challenges confronting the nation, encompassing topics such as democracy, Pancasila, and the involvement of various political parties.
Globally, democracy is currently experiencing an extremely severe contraction. This reality was revealed in a discussion forum held by the UGM Faculty of Social and Political Sciences, entitled “Bringing Back Programmatic Politics in the 2024 Election”. Present at the event were a number of party elites such as Hasto Kristiyanto (PDI Perjuangan), Willy Aditya (Nasdem Party) and Muhammad Kholid (Keadilan Sejahtera Party).
UGM’s Faculty of Social and Political Sciences (Fisipol) in collaboration with the Indonesian People’s Consultative Assembly (MPR) held a seminar entitled Consolidating Democracy and Strengthening Pancasila Ideology. Approaching the 2024 election, the implementation of democracy in Indonesia is increasingly being tested in terms of strengthening the consolidation and maturity of citizens and political parties in implementing the democratic system. Democracy is not merely a way to elect leaders but is a means to improve welfare and fulfill the aspirations of the people as holders of sovereignty. Therefore, it is necessary to strengthen the quality of democratic institutions, and political parties, and strengthen the Pancasila ideology so that democracy becomes better and of better quality. Several speakers included Dr. Ahmad Basarah, Deputy Chair of the MPR RI, Chair of the MPR RI Study Body, Djarot Saiful Hidayat, and Dr. Diah Kusumaningrum, Member of Commission X DPR RI, My Esti Wijayati.
The Pancasila Ideology Development Agency (BPIP) held a national dialogue in collaboration with UGM. This national dialogue discusses the implementation of Pancasila values. There should be no dichotomy between activism and academics. The campus must be a forum for these two things, especially in overseeing the existence of a Pancasila Study Center in Higher Education. Because the Pancasila Study Center is an arena for knowledge formation, debate, and discussion to interpret Pancasila. Some of the speakers include Dr. Rieke Diah Pitaloka, M. Hum (Member of Commission VI DPR RI and Member of the Special Committee for the National Science and Technology Science Bill); Dr. Sofyan Sjaf, S. PT., M. Si (IPB Academic, Initiator of Precision Village Data); Drs. Agus Wahyudi, M. Si., M. A., Ph. D. (Head of the Center for Pancasila Studies UGM)
The Department of Politics and Government (DPP) FISIPOL UGM in collaboration with the Institute of Southeast Asian Studies (ISEAS) held a book discussion on The Jokowi-Prabowo Election 2.0 The 2019 election shows that divisions based on identity are increasingly entering Indonesian politics. Moreover, the role of cyber politics is increasingly escalating with the significance of social media and the internet in society. This makes political debates carry over into the personal realm. However, this does not exclude voters who tend to be rational. Another opinion states that this polarization is just a tactic of the two camps to gain votes because there are no substantive differences in terms of political and economic policies between the two camps. This assumption became stronger when Prabowo easily entered Jokowi’s government.