The UGM Vocational School (SV) Management Study Program of Archives and Information managed community service activities in Punukan Hamlet, Wates, Kulonprogo. The students encouraged the surrounding community to increase awareness in archiving work file, starting from the smallest scope to keep their archives from the possible disaster risks.
Lastria Nurtanzila, as the Head of the Community Service Team, said that Punukan Hamlet was selected as an assisted village ever since 2018. Moreover, it is expected to become a pilot area in the management and rescue of family archives in Kulonprogo. A team of lecturers in the Archives and Information Records Management Study Program annually assigns and provides direct guidance on the practice of archive management in the village. “Due to the pandemic, the community service team proposed accessible materials for Punukan village people. In this material distribution, the community who come to the area must implement strict health protocols,” she said on Tuesday (13/10).
These community service activities began in 2018, which originally only focused on its materials and practices in organizing family archives. Furthermore, in 2019 residents were given training on several processes of collecting and storing family archives. “In the second year, activities are intended to lessen the possibility of damage and loss of the original files belonging to individuals. This year, the students in the community service activities encouraged the community in digitizing family archives,” she said.
According to her, people’s safety and archives’ security are important parts to persevere. The rescue process can be carried out optimally if various elements are always ready to respond to and face the impact of the disaster. Therefore, the community’s role in the smallest scope becomes significant in helping each other when a disaster occurs. “After we save ourselves, family, surrounding people, and property, it is also important to make efforts to save archives as proof of asset ownership, individual identity, and other data,” she said.
Through this activity, she said, she was optimistic that the community would benefit from it. Thus, they could become more independent and participate in protecting their own archives.
Source: https://www.ugm.ac.id/id/berita/20209-sv-ugm-ajak-warga-terbiasa-mendigitalisasi-arsip-keluarga
